Auto archive of expired credentials

Product Suggestion

Introduce functionality that automatically archives expired credentials once a new valid replacement credential has been uploaded and approved within the system.

Rather than continuing to display both the expired and current versions within active credential views, the older expired credential would automatically move into an archived state. Archived credentials would remain accessible for audit and historical purposes but would be hidden from standard credential searches and reports by default.

Users could optionally view archived credentials through:

• A “Show Archived” tick box

• A dropdown filter

• An archived credentials tab or section

This enhancement would help maintain cleaner company and people profiles while improving the usability and accuracy of credential reporting.

Problem Statement

Currently, expired credentials continue to appear within active credential searches and reports even after a valid replacement has been uploaded and approved. This can create cluttered profiles, confusion around which credentials still require action, and unnecessary noise within compliance reporting.

In larger environments with high volumes of credentials, this can make it more difficult for users to quickly identify genuine outstanding or expired items that still require chasing.

Suggested Improvement

Automatically archive expired credentials once:

• A replacement credential has been uploaded

• The replacement has been approved and marked as valid

Archived credentials should:

• Remain accessible for audit/history purposes

• Be hidden from active views and reports by default

• Be viewable through optional filters or archive settings

Potential Benefits

• Cleaner company and people profiles

• Improved readability of credential reports

• Easier identification of genuinely outstanding credentials

• Reduced administrative confusion

• Improved compliance visibility

• Retention of historical audit records without cluttering active data